Conduction of a Trade Union Meeting

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Role of Trade Union Meetings:

Trade Unions are democratic groups in which each and every member is responsible for the proper functioning of the entire union. Thus, it is imperative that members attend their trade union meetings.

How are Trade Union Meetings Conducted?

Announcement of a meeting begins with an Agenda of the meeting and a notice sent to all unions members by the union secretary. The agenda of the meeting is a summary of the topics to be addressed by members. A notice includes the time and date of the meeting. There should be a minimum number of people present for the meeting to be considered valid. Seats are arranged in a semicircular fashion so that maximum interaction between members takes place. Every meeting is lead by the chairman and secretary of the union.


The meeting is lead by the chairman of the union, assisted by the secretary. After the secretary has read minutes from the previous meeting, the chairman addresses the topics of discussion one by one. The chairman has to ensure the meeting runs smoothly; the chairman shall make sure everyone's opinion is heard and noted. The meeting should be conducted at a normal pace so that all members have heard and understood the contents of the meeting. Everyone has the right to actively participate and speak in meetings. All members are entitled to:

1. Express their views without interruption.

2. Ask for clarification.

3. Approve or disapprove a resolution.

4. Move a resolution on a matter relating to an item on the agenda.


In order to speak at a meeting, a hand should be raised. The speaker's message should be clear and audible, and in an orderly manner, so everyone can listen.

Rules of the Meeting:

1. Only one subject is discussed at a time.

2. Each topic may be discussed freely.

3. The vote of the majority is considered.

4. All members have equal rights.

5. The aim of the meeting should be for the benefit for the entire union.

When a member introduces a motion to be discussed, that member is required to give the opening arguments relating to the motion. If a member is unclear about the topic of discussion, the member may raise their hand and request clarification. A member may raise a point of order when the union meeting discussion sways away from the original topic of discussion. Union meetings are always conducted in a democratic environment, and it is vital that all members attend the meeting.

The General Body is to preside and mention the duties of chairmen/chairpersons and secretary.

Additional Readings:

1. Indian Labor Class
2. Causes of High Labor Turnover in India
3. Principles and Functions of Indian Trade Unions
4. Organizational Structure of Indian Trade Unions and Union Security Covers
5. Indian Trade Union Act of 1926
6. Additions to Trade Union Amendment of 1982
7. Problems with Indian Trade Unions
8. Recommendations of the National Commission of Labor
9. National Central Trade Union Organizations in India
10. Conduction of a Trade Union Meeting
11. Types of Union Meetings
12. Rights of Recognized Trade Unions
13. Participative Movement
14. Functions of Joint Management Councils
15. Cancellation of Indian Trade Union Registration

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